Privacy Policy

Introduction to Our Privacy Focus

“At Larimer Law Firm we understand privacy and information security are very important to you. As your legal services provider, we are committed to the confidentiality and protection of all client information entrusted to us. This Privacy Policy describes Larimer Law Firm’s information collection, use, protection, and disclosure practices for client information submitted to this and any/all Larimer Law Firm affiliated websites or applications. Larimer Law Firm uses client and/or site visitor information to support the interests and needs of our clients to maintain effective, ethical business operations. Larimer Law Firm believes in full disclosure and accountability in all data collection and handling processes in line with the firm’s core values and professional traditions of justice, integrity, and client satisfaction. The terms of this policy apply to Larimer Law Firm’s use of client and/or site visitor information with your provisioning of any of the noted data indicating your agreement to the terms of this policy.”

Our Firm

Larimer Law Firm is a nationally recognized firm located at 2400 S Lynnhaven Rd Ste 40, Virginia Beach, VA 23456. The Larimer Law Firm was formed in 2010 by Jennifer Larimer. We are a collection of lawyers with more than 20 years’ experience in family law, criminal law, and personal injury. We are united in our desire to offer everyone we work with trusted legal solutions and to maintain the privacy of all we serve. For additional information about the privacy of our sites, please contact us at (757) 928-0093 or [email protected].

Applicability of This Privacy Notice

“The following privacy policy will apply to all information collected by the Larimer Law Firm via our website https://larimerlawfirm.com/, as well as any and all communications, consultations, and legal representation of clients that we have nationwide. It describes how we collect, use, store and disclose both personally identifiable and non-personally identifiable information obtained from you or your devices. The policy does not apply to any third party websites that may be hyperlinked from our website, or how other third parties that are outside our direct chain of control gather or share your information.”

Information Collected

To deliver high-quality legal services and to communicate effectively, Larimer Law Firm gathers information from clients, potential clients, and website users. The information we may collect includes:

• Personal Identifying Information: Name, address, phone number, email address, birthday, and other personal identifiers.
• Information About a Legal Matter: Information about your particular matter including case information, court papers, and supporting documentation.
• Information Related to Billing or a Payment: Payment information, billing information, and transaction history.
• Account Information: Records of correspondence, notes on a case file, and call logs.
• Website Information Collected Automatically: Your IP addresses, type of browser you use, device Identifiers including UUID and other identifiers, web pages viewed, language preference, the page that led you to our website, and any cookie(s) present on your system. This information is used to provide better services online.
• Any Other Information You Voluntarily Provide: Any information and content that you may freely provide (such as emails, surveys completed, feedback about our services, etc.)

We make every effort to only collect that which is necessary for legitimate purposes set forth in this policy.

Methods Used by Us to Collect Information

Larimer Law Firm may collect information through a number of lawful and fair means, including:

• Directly from you: This occurs while transacting with our office through telephone calls, emails, submissions via LarimerLawFirm.com or in person. We collect information that you provide to us when you request information, schedule a consultation or retain us for legal services.
• Online Forms: This occurs when you fill out web-based forms which ask for contact or other information from our website such as online case evaluation forms, newsletter subscriptions, etc.
• Through the Provision of Legal Services: This occurs while we provide legal services to you and/or as we respond to requests for facts, documents, materials or other information relevant to a case.
• Automatic Technology: When you use LarimerLawFirm.com or otherwise utilize complimentary legal services offered on this site, we automatically collect technical and usage data through cookies and other technologies.
• Third Party Sources: With your express permission or when allowed by law and if applicable, we obtain information from public records and other sources (such as courts, law enforcement officials and others connected with your case).

Legal Obligations for Processing Information

We process your personal information on the basis of one or more of the following legal grounds:

• Contractual need – in order to meet our duty to you, as a client or prospective client for example by providing legal services or representing you before a court;
• Legal obligation – in order to meet our legal obligation under the applicable laws, rules or regulations governing our profession;
• Our legitimate interests – in order to properly run our business or provide and improve our services provided that your rights and interests do not outweigh our own.

We will seek your consent where this is strictly required, for example when using your personal information for direct marketing.

Uses of Your Information

Larimer Law Firm uses the personal information we collect for the following purposes:

• Provide legal services: To determine how best we can assist you by assessing your case, providing you with legal advice, acting on your behalf in negotiation or litigation, and managing our relationship with you.
• Communication: To reply to your inquiries, to schedule a personal consultation, to update you on the status of your matter, or to send you important notices or news.
• Billing and Administration: To bill you for our legal services, to accept payments, and to otherwise manage our firm’s business operations.
• Website improvement: To analyze site usage and to improve our website’s functionality, security, and visitor experience.
• Compliance and risk management: To address our legal and ethical responsibilities, including checking for conflicts of interest, complying with anti-money laundering laws, and making appropriate internal disclosures to regulators.
• Marketing and outreach: To send you notice of matters we think may be of interest to you relating to your legal needs (but only if you have not opted out of receiving such communications).

We never sell or rent your personal information to third parties.

Attorney-Client Privileged Information and Confidentiality

Safeguarding client information confidentiality is fundamental to the professional obligations of Larimer Law Firm. Any information disclosed to Larimer Law Firm regarding an existing or prospective attorney-client relationship will be maintained under client confidentiality and the attorney-client privilege, as permitted by applicable law. The firm’s rigorous protocols for securing confidential and sensitive information ensure that access to client files is restricted to authorized individuals only, and privileged information will be revealed solely with client consent or as mandated by law (for instance, in the case of a subpoena).

Disclosures of Information

Larimer Law Firm does not share personal information with others except as reasonably required to provide the services you have requested and for the operation of the firm. We may share your information in the following ways:

• With authorized employees – attorneys, paralegals, and administrative employees involved with your matter who are individually and collectively subject to a high level of confidentiality obligations.
• With our trusted third-party service providers (e.g., case management system; IT services; payment processing; data storage) that are contractually obligated to keep your data secure.
• With Courts, agencies, and adverse parties when necessary for the prosecution or defense of your matter pursuant to our ethical duties, laws and rules governing disclosure.
• With regulatory authorities and law enforcement jurisdictions where we have a duty to disclose information (e.g., pursuant to subpoena or court order).

We do not under any circumstances disclose information to unaffiliated third party marketers.

Information Security Procedures

Protecting your personal information against unauthorized access, loss, or improper disclosure is a priority at Larimer Law Firm. We use a variety of physical, administrative and technical measures to protect your data, including:

• Facilities: Restricted areas for access to offices or hard copy files
• Encryption: Encrypted pathways for all electronic communication and storage
• Firewalls and Intrusion Detection: Computer security tools for monitoring and controlling our network
• Employee Training: Routine training in privacy best practices and obligations to the law
• Access Controls: Limiting ability to access information to individuals with a need to know

We have made every commercially reasonable effort possible to ensure the highest standards of data security. But there can be no complete security. In the event of a data breach, we will notify you, and others as appropriate, in accordance with our legal obligations.

Duration of Retention of Your Information

We retain personal and case related information only for as long as necessary to accomplish the purposes described in this policy, and to comply with applicable legal, regulatory and professional requirements. Generally, client files are maintained for a period of seven years after the termination of representation, unless a longer retention is mandated by law or professional standards. At the expiration of the retention period, information is destroyed or erased using methods that safeguard it from unauthorized use or recovery (e.g., shredding paper records, securely wiping drives for electronic information).

Rights Afforded to You and Choices Available

Depending on the applicable law, you may have rights with regard to your personal information, including:

• Access: The right of access to the information we hold about you.
• Correction: The right for us to correct inaccurate or incomplete information about you.
• Deletion: The right of deletion of your data, subject to legal and professional record keeping and retention obligations.
• Restriction: The right for us to restrict our processing in certain circumstances.
• Objection: The right to object to our processing on certain grounds, such as direct marketing purposes.
• Data Portability: The right for us to provide a copy of your information in a structured, commonly used format when applicable.

To exercise any right noted above please contact our office at [email protected] or (757) 928-0093 and we will respond to your request consistent with applicable law and ethical rules.

Children’s Privacy

Larimer Law Firm does not intentionally collect or ask for information from anyone under the age of eighteen except in the context of a family law matter with an appropriate parental or guardian consent. Our websites and services are not designed for children to use independently. If we learn that we have collected information from a child without appropriate consent, we will take reasonable steps to delete that information.

Cookies and Electronic Website Analytics

“To enhance your experience on our website, Larimer Law Firm uses cookies and similar technologies to collect information about website usage, such as the pages you visit, how much time you spend on a page, a device identifier, device operating system type, and IP address. Such tools help us better understand the preferences of our website’s visitors, to improve the performance of the site, and to maintain its security. On most internet browsers you can change your cookie settings. Most browsers will allow you to refuse to accept cookies or to indicate when a cookie is being sent. It is important to note that if you refuse cookies, some website functionality may be affected.”

Links to Third-Party Websites

Our site may include links to third-party websites, resources or legal tools that are not operated or controlled by Larimer Law Firm. Our Privacy Policy does not cover those websites. You should review privacy on any external website you access at any time. Larimer Law Firm is not responsible for any content, practices, or security of third-party websites.

International Transfers of Information

“Larimer Law Firm primarily stores and/or processes information for its clients within the United States. Some data may be processed or stored on servers located outside your state or country when it is processed or stored via a third-party service provider. We take reasonable steps to ensure that transfers of personal information are in compliance with applicable data protection laws and appropriately safeguard your rights, regardless of where your personal information is processed or stored.”

Marketing and Promotional Information

From time to time, Larimer Law Firm may distribute newsletters, information about legal developments or litigation and events, and invitations to events, to Larimer Law Firm clients and contacts who have consented to such deliveries or have an existing relationship with the Larimer Law Firm. Clients and contacts may opt out of receiving such communications at any time by following the unsubscribe instructions in any Larimer Law Firm email communication, or by contacting [email protected]. Opting out will not result in the termination of transactional or litigation closing or other communications.

Please note: Larimer Law Firm maintains strict policies regarding the protection of client information and complies with all local and federal laws on maintaining confidentiality. The Larimer Law Firm’s emails to clients are encrypted and may contain special coding to further protect confidential information.

Social Media Policy and Online Content

Larimer Law Firm has a presence on social media so we can connect with the public and provide legal information. Please note that any information you post on our social media pages may be seen by others, and is subject to the privacy policies of social media. We do not use social media for confidential legal discussions, so please contact us directly if you have a need for private communication about your case.

Correcting or Updating Your Information

Accurate and up-to-date records are critical for the administration of your account as well as our representation. If there is a change in your address, phone number or other contact information during the course of our engagement, please email any updates to [email protected] or advise us immediately by telephone at (757) 928-0093, so that your records can be updated according to your direction. We will confirm the changes with you for your protection.

Making a Privacy Inquiry or Complaint

Larimer Law Firm will address any privacy concerns you have about our handling of information in a timely, professional manner. If you have questions about our Privacy Policy, or if you want to exercise your rights, or think that some information we have is being used improperly, let us know at [email protected] or (757) 928-0093. We’ll check into your question and get back to you as soon as we can. If the answer is not satisfactory, you may have the right to file a complaint with the applicable regulatory agency.

Changes to This Privacy Notice

“Larimer Law Firm may routinely revise this Privacy Policy to take into account changes in our practices, legal requirements or advances in technology. Changes will become effective upon their posting to our web site. Please review this policy frequently to keep up with changes in our policy. The effective date of the current policy is at the bottom of this page.”

Larimer Law Firm may periodically update these Terms to reflect changes in our practices, legal requirements, or advances in technology. Such modifications shall become effective upon their posting to our Web site. You should periodically review these Terms to be informed of any changes. The effective date of the current set of Terms is at the bottom of these Terms.

Consent to This Policy

By using our legal services, contacting our law firm, or viewing this website, you agree to the terms set forth in this Privacy Policy. If you disagree with any part of this Policy, do not provide us with your personal information or continue to use our services. Your continued use of Larimer Law Firm after a change or update in policy will mean that you have accepted those changes.

California Privacy Policy

If you are a California resident, pursuant to the California Consumer Privacy Act (“CCPA”), you may be entitled to additional privacy rights including the right to request information about our data practices, request access to specific pieces of information we have about you, and request that we delete your personal information. Larimer Law Firm does not sell personal information. To exercise your rights under the California Consumer Privacy Act, please contact us at [email protected] or (757) 928-0093. We reserve the right to verify your identity prior to servicing the request.

Notice to Residents of Other States

Certain states [e.g., Virginia, Colorado, and Nevada] provide their state residents with certain additional rights in relation to their personal information. Depending on the state of your residence, you may be granted access to, a means to request correction or deletion of, and/or ask us to opt-out of certain processing of your personal information. We are committed to fulfilling our obligations under all applicable state privacy laws and will respect your rights accordingly. Please reach out to us for more information regarding the specific rights you have under applicable laws.

Protection of Clients Located Outside of the United States

Note: While our primary practice is serving clients in the U.S., we do also receive inquiries related to non-U.S. jurisdiction issues. If you are a non-U.S. resident, please note that your data may be transferred to, stored or processed in the U.S., where data protection laws may fall outside your jurisdiction. We will take reasonable precautions to safeguard your data and afford international privacy rights deemed necessary in any applicable jurisdictions.

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Data Minimization and Purpose Limitation

“We apply the data minimisation and purpose limitation principles, meaning that we only collect information from you or about you for specific purposes and that we only use your information in that manner. We do not keep or use information for a purpose that does not relate to the original reason for collection or processing. We regularly assess our information collection practices to ensure that we are following those principles.”

Automated Decision-Making and Profiling

Larimer Law Firm does not engage in automated decision making or profiling that has a legal or similarly significant effect based on your personal data. We do not process your personal information for the purpose of profiling, nor do we use your financial or other data for automated decision making. All case work and assessments are conducted by qualified attorneys who review all relevant facts and apply their professional judgment to your individual matter.

Professional and Ethical Requirements

Larimer Law Firm and its attorneys must live up to the most stringent standards when it comes to legal ethics, including but not limited to issues of client confidentiality and privacy. Specifically, Larimer Law Firm and its attorneys must follow all relevant federal, state and local ordinances and statutes in addition to the various rules of professional conduct put forth by the relevant bar associations. The internal policies of Larimer Law Firm are reviewed and updated regularly to reflect ongoing changes to considered laws, rules, regulations and best practices.

Information Security Response Plan

The Larimer Law Firm, LLC has a detailed incident response methodology in the unlikely event of a data breach or physical security incident: Immediate investigation and reporting, containment, impact assessment, notification to affected individuals and authorities as mandated by law, and corrective action to avoid future instances. Our firm will always strive to minimize the negative effects of an intrusion and maintain your confidence in our practice during any such situation.

Employee Access to and Confidentiality of Information

All Larimer Law Firm team members, including attorneys, paralegals and administrative staff, are regularly trained on data privacy best practices and security protocols, as well as confidentiality obligations. All citations to cases and representation of clients’ personal and case information are held to the highest standard. Access to personal and/or client-related information is limited to personnel with a legitimate business need to access such information, and all team members are subject to confidentiality agreements and professional Rules of Conduct.

Use of Third-Party MCSs and Service Providers

To provide efficient, effective legal services, Larimer Law Firm, PC utilizes reputable third-party vendors for services including secure storage, payment processing, case management system, and IT resources. We perform due diligence with respect to the security and relevant practices of a vendor, and require that confidentiality is ensured and that such vendors not use your information for unauthorized purposes.

Testimonials and Case Studies

Occasionally Larimer Law Firm may use testimonials or case stories to illustrate successful outcomes or demonstrate expertise. Such information is published only with the express, written consent of the persons involved and we take care to anonymize or redact identifying information when appropriate. Larimer Law Firm will not disclose information pertaining to legal services we have provided to our clients unless we have authorization.

Records Retention and Audit Practices

“We document our privacy/data protection policies, procedures and practices in accordance with the laws and regulations that oversee and govern our profession. Our internal periodic audits are undertaken to ensure compliance with this Privacy Policy, and we take required corrective action whenever issues are identified. These are kept up to date so as to ensure transparency, accountability, and continuous improvement.”

Limitations of Liability

Larimer Law Firm cannot guarantee that unauthorized access to, or loss or misuse of, information cannot or will not occur despite Larimer Law Firm’s efforts. To the extent permitted by applicable laws, rules, and regulations, the Larimer Law Firm’s liability for any privacy-related incident is limited in accordance with such laws, rules, and regulations. Clients are encouraged to take every precaution to protect the information they submit and communicate electronically as best practices dictate.

I came across this bulletin from Larimer today and do not recall ever noting the last two points:
“Locator services can mislead you. Never pick an executor based on who addresses the envelope. Services and people advertise “they do searches” and give you specific names and address. Sometimes these are okay; sometimes they entail a lot of noise in journalistic search-type tools. Nevertheless, shopping as an aggregate and using internet search tools before you pay ANY money is always suggested here. NO TRICKS! We work off this for designing a search regularly. It’s like a messy house: sorting out the real work from the cheap pandering. Funny that Larimer gets away with not referencing the sources – other companies’ work product – in that section. Due process in trademark clearance is more than just searching USPTO records or Google. I’ll leave it to my competitors to calculate that area of technical risk.”

Client Cooperation

“Clients are an important first line of defense in safeguarding their own information. We ask that you use secure means in transmitting sensitive documents, protect your log in credentials (if any), and report to us promptly (i.e., keep us promptly informed of) a suspected compromise of your information. If you have any questions as to the best method for transmitting documents or communicating with our firm, please contact us.”

Accessibility Statement

“The Larimer Law Firm is committed to providing information and services accessible to all individuals, including visitors with disabilities. If you need this Privacy Policy or any other document in an alternative format, or in the event of an accessibility issue with respect to use of our web site, please contact us at [email protected] or at (757) 928-0093. We will make all reasonable efforts to meet your requirements.”

Contact Information

Questions regarding the Substance of this Privacy Policy, your personal information or our handling of privacy matters may be directed to Larimer Law Firm via:

• Address: 2400 S Lynnhaven Rd Ste 40, Virginia Beach, VA 23456
• Phone: (757) 928-0093
• Email: [email protected]
• Website: https://larimerlawfirm.com/

We welcome your inquiry and will respond with any requested clarification concerning your privacy issues.

Effective Date and Policy Changes

This Privacy Policy became effective as of January 1, 2023. It was reviewed and updated on January 1, 2023. Larimer Law Firm may from time to time revise this policy to reflect changes in law, technology or our business practices. This policy applies to Larimer Law Firm as of 2023.

Any information you provide will only be used within Larimer Law Firm or by other companies who are acting as service providers on behalf of Larimer Law Firm. Aggregated data, which is information combined from many individuals in a way that does not disclose the personal information of any individual user, may be shared with third parties.

Your personally identifiable information may be shared with third parties as follows:

• Data Collected: When you visit our web site, we automatically recognize and collect the following data about your computer: the IP address (the unique number assigned to your server), the browser you use, the platform of your computer, and the date and time you access our website. This data is used by us solely to help us understand the general location of inquiries and technical capabilities of those inquiring on the site.
• Cookies: Cookies are small pieces of data that Larimer Law Firm sends to your Web browser and that are stored on your computer hard drive. We may use “cookies” when you log on to Larimer Law Firm’s web site to remember who you are and keep track of your preferences of services or materials so as not to bother you with unnecessary questions. Cookies can be removed from your hard drive by following the instructions in the HELP section of your browser software or by launching an un-installation program for “Cookie Pal” or similar programs. You do not need to have cookies enabled in order to use Larimer Law Firm web site.
• Children Under Age 13: We do not knowingly solicit information from or market our services to children under the age of 13 without parental consent.
• Security Policy: Larimer Law Firm has a security policy in place for protecting your privacy from loss, theft, or misuse. However, Larimer Law Firm cannot guarantee perfect security of any transmitted information over the Internet.
• Links: Please note that Larimer law firm’s privacy policy is strictly applicable to us alone. When you follow a link from Larimerlaw.net® to a non-Larimerlaw.net Website you become subject to their privacy policies, and we recommend that you read their policy statement prior to disclosing any personal information.
• Rights: Whenever you do provide personal information about yourself we will maintain the security and confidentiality of all such information. Updated January 1, 2023